Search

Opening search

Select Search at the bottom of the sidebar, or press Cmd+K (Mac) or Ctrl+K (Windows). Outside a text field, / or Shift+F also opens it. See Keyboard shortcuts.

What search finds

Type a name, an identifier, or a word. Results come in groups, and the chips at the top narrow them: All, Assets, Work orders, Asset types, Files, and Comments. Spaces show in the Assets group, as in the asset tree.

Search looks at names, identifiers, text properties, and work-order text, including filled-in values. It ignores case and accents, and it finds parts of words: "pumpe" finds "Hydraulikpumpe".

Type at least 3 characters. Your recent searches show when the field is empty.

You find only what you can open. Assets in spaces you cannot reach, and work orders of teams you are not on, never appear.

Ranking and exact matches

Identifiers and names rank above properties and comments. An exact identifier, or a work order id such as MAINT-12, is the Top hit. Press Enter to open it.

Searching inside documents

When document search is on for your workspace, search also looks inside files as you type and lists them under In documents. The list combines:

• files Machine QR has made searchable, and
• files that SharePoint, OneDrive for Business, or Google Drive find with their own search in linked folders.

If one part does not answer, a short note under the list says which.

Making files searchable

Open a file's preview and select Make searchable, next to Download. Machine QR then indexes its text.

• PDFs and text files up to 10 MB, Office files and images up to 4 MB. See Limits and file types.
• Owners and admins can turn on Always searchable for a Folder in Machine QR. Every file in it is then searchable.
• A changed file is indexed again. A removed file leaves the index.

Who can

Action	Who
Search	Every member, for what they can open
Make a file searchable	Members who can open the file
Turn on Always searchable	Owners and admins