Logbook and activity
Comments, photos, and files on an asset, and the activity of its changes.
Logbook
The Logbook tab of an asset is its history: what people recorded there and what changed. It shows the newest day first. The asset's work orders are listed above it.
Records from work orders show here too. When a work-order step names this asset, the photos, tasks, and time recorded on that step appear in the asset's logbook, marked with the work order. You change them only in the work order. Use Source to show All, This asset, or Work orders.
Posts
Everything you send at once is one post: a comment with its photos, or a time entry with a note. In the composer you can add:
- a comment, photos (Take photo), and files
- from the Add menu: a Task, a Time entry or a timer, a Cost or payment, a Link, or a Voice note
In the composer, type / for the same menu, for example /task or /cost. Press Ctrl+Enter or Cmd+Enter to send.
One send can hold up to 10 files, 10 MB each and 20 MB in total. If a send fails, the draft stays. A retried send is saved once.
The author, owners, and admins can edit a record, for example a comment's text or a file's name. An edited record shows Edited. Deleting a post or a record offers Undo; later, its entry in the activity offers Restore.
Views
The view menu narrows the logbook to one kind of record:
| View | Shows |
|---|---|
| All | Every post and change |
| Tasks | Tasks, open work first |
| Time | Time entries and the total worked |
| Finance | Costs and payments, with totals |
| Photos | Every photo, by month |
| Files | Every file |
| Status | The asset's status over time, with its availability |
Time ranges
Choose All time, Last 7 days, Last 30 days, Last 90 days, or Last year. The range applies to the full history, and the totals follow it. Older entries load as you ask for more.
Activity
Changes appear in the logbook among the posts: created, moved, renamed, type or property changed, records edited or deleted. Each change shows who made it, the previous value, and the new value. Spaces and asset types show the same kind of activity on their own page.
Who can
| Action | Who |
|---|---|
| Read the logbook | Members who can open the asset |
| Add posts | Members who can edit the asset |
| Edit or delete a record | Its author while they can add records, owners, and admins |
| Restore a deleted record | The person who deleted it, owners, and admins |
Records never show on public pages. See Feed, time, and money for the same records on work orders.