Properties
How properties describe spaces and assets, and how asset types pass values down.
Property types
A property is a field your workspace defines, such as "Rated power" or "Contract end". The workspace keeps one library of properties in Library, Properties. Each property has a label, a type, and a Key, such as rated_power. The key is unique in the workspace and cannot be changed later.
| Type | Holds |
|---|---|
| Text, Long text | Free text |
| Number | A number, with an optional unit such as kW |
| Currency | An amount in one currency |
| Checkbox | Yes or no |
| Date | A full date, a month and year, or a year |
| Select | One option from a list |
| Multi-select | Several options from a list |
| Member | One or several workspace members |
| Web address | A link that opens |
| An address that opens your email app | |
| Phone | A number you can call |
For a date, the precision you choose under Stores cannot be changed later. A member who is later suspended or removed stays on a member value, marked, until someone clears it.
Where a property applies
A property shows only where you use it. Select Use on… to choose:
- a kind of space, such as every site. Settings for this are also in Workspace settings, Spaces.
- an asset type, which covers its variations and their assets.
- a work order type. See Work orders.
A new property shows "Not used yet" until you choose one.
Inherited values and overrides
Set a value on an asset type, and every asset of that type shows it with the note "From" and the type's name. Set a different value on one asset to override it; select Reset to type value to go back. A variation can override its parent type the same way.
When a space changes kind or an asset changes type, values that no longer apply stay saved. They show again when the kind or type changes back.
Select options
Options are archived, never removed. Existing values keep their labels after you archive an option.
Properties in the asset tree
Owners and admins choose up to four values the asset tree shows after each name, in order: the identifier, status, type, tags, or any asset property. Spaces show the identifier and tags of the same choice. A row shows as many as fit and collapses the rest into a count. Saved views keep their own choice.
Who can
| Action | Who |
|---|---|
| Create, change, and delete properties | Owners and admins |
| Choose where a property applies | Owners and admins |
| Set values on asset types | Owners and admins |
| Set values on assets and spaces | Members who can edit them |
| Choose the asset tree's default values | Owners and admins |
Every value change appears in the object's activity. Deleting a property deletes its values and cannot be undone.